As at February 2021.


As a volunteer, not for profit Tactical Medicine New Zealand (TMNZ) does not currently have a review and credential service in place to review and credential any organisation, individual, product or service.


TMNZ does not permit its name, logo, trademark, written materials or other intellectual property to be replicated, republished, excerpted or otherwise used for any commercial purpose, including promoting or advertising any product, service or event; or to suggest any endorsement, affiliation or sponsorship of any third-party organization, individual, product or service, without the prior written consent of the TMNZ Executive.

Accordingly, no entity or individual may, in any written, verbal or electronic communication, including but not limited to articles, advertisements, press releases, promotional materials, images (both static and moving), e-mails, telephone calls or face-to-face discussions, state or imply in any way that TMNZ has endorsed, recommend, approved sponsored or taken any other position regarding any organization, individual, product or service without prior written consent from the TMNZ executive.

Unless expressly provided, TMNZ does not endorse any organization, individual, product or service.


This policy is to be reviewed every three years, or sooner as required by the TMNZ executive.

As at February 2021.


This policy outlines the conflict of interest and confidentiality obligations that apply to all individuals employed by Tactical Medicine New Zealand (TMNZ) in either a paid, volunteer, or contractual capacity. This includes, but is not limited to committee members, reviewers, researchers, executive, employees, volunteers, and contractors.

As a not-for-profit organisation in New Zealand, TMNZ is required to maintain a high standard of professionalism and ethical conduct. It is essential that member and public confidence is maintained in the integrity of all TMNZ ventures.

This policy is designed to ensure that all conflicts of interest are identified, disclosed, and managed in a rigorous and transparent manner to promote public confidence in the integrity, legitimacy, impartiality and fairness of TMNZ processes. Consequently, all individuals carrying out TMNZ business are required to:

1. Act with integrity, objectivity, openness and honesty;

2. Be accountable for their decisions and actions;

3. Be subject to an appropriate level of scrutiny;

4. Provide assurances to TMNZ that they will abide by the TMNZ confidentiality requirements; and

5. Disclose any conflicts of interest related to their official duties.

Conflict of Interest


TMNZ identifies three definitions pertaining to a conflict of interest:

1. A Conflict of Interest is a situation in which someone in a position of trust has competing professional or private interests. Such competing interests could make it difficult for an individual to remain impartial in the performance of their duties and could improperly influence the performance of their official duties and responsibilities.

2. An apparent conflict of interest exists where it appears that an individual’s other professional or private interests could improperly influence the performance of their duties and responsibilities. Individuals must be conscious that perceptions of conflict of interest may be as important as an actual conflict.

3. A risk of conflict of interest arises where an individual has a professional or private interest which is such that an actual conflict of interest may arise if they were to become involved in relevant official duties and responsibilities in the future.

In the context of this policy, conflicts of interest refer to all three definitions found above.

Disclosing Conflicts of Interest

Individuals must consider the risk for conflict of interest in all possible areas, including:

1. Professional positions;

2. Membership of committees of other organisations;

3. Consultancies;

4. Boards of directors;

5. Advisory groups;

6. Professional relationships;

7. Family and personal relationships; or

8. Financial interests, including receiving recompense in the form of cash, services or equipment from other parties to support research activities.

When undertaking TMNZ business, an individual must clearly disclose any conflicts of interest which may impact their ability to perform the role for which they have been selected. A conflict of interest may also exit when an individuals partner or immediate family has any of the interest listed in paragraph six. The term ‘partner’ may refer to personal or business partners.

For TMNZ committee members and reviewers, a conflict of interest may arise in the following situations, where an individual:

1. Has a contractual or employment arrangement with a university, or any organisation that is named in a current proposal, evaluation process, or other documentation relating to any TMNZ business under their consideration.

2. Owns shares in, or exercises control in a company or other organisation named in any current proposal or evaluation process that is under their consideration, or in which they have direct involvement.

3. Is involved in any other committee process where they may have direct or indirect involvement in the matters being considered.

The above is not an exhaustive list. Individuals must use due diligence and seek the advice of the TMNZ executive if in doubt, when determining if a conflict of interest exists.

The obligation to disclose conflicts of interest is ongoing. Where required by TMNZ, individuals must disclose conflicts of interest to TMNZ annually. Individuals are required to update that information as soon as possible if any significant changes occur to their, or their immediate family/ partner’s interests. Any private information disclosed to TMNZ will be treated as confidential and in accordant with the Privacy Act 2020.

Any individual reviewing material for TMNZ must agree to a confidentiality and conflict of interest statement.

If an individual appointed to undertake TMNZ business has, or acquires, an interest that could conflict with the proper performance of their appointed functions, they must disclose to TMNZ, in writing, details of the nature of the interest and its relationship to TMNZ business as soon as possible after the relevant facts cone to the individual’s knowledge. In cases where an individual declares a conflict of interest in relation to a matter under consideration by TMNZ or one of its committees, the TMNZ President or a delegate will determine the extent to which that member may be involved in discussion or decisions concerning that matter.

All members are expected to adhere to the conflict of interest and confidentiality policy, which requires all members to disclose any conflicts of interest within four weeks of the conflict being identified. Conflict of interest information will be reviewed annually, and employees and contractors are responsible for disclosing any additional conflicts that may arise as soon as possible.

Evaluating and Managing Conflicts of Interest

TMNZ has strict processes in place for evaluating and managing conflicts of interest. TMNZ will consider the potential implications of conflicts of interest in determining the most appropriate management strategy.

In some instances, it may be necessary to remove the individual from any involvement in the matter causing the conflict and to recruit an impartial third party to oversee any part or all of the processes involved in the matter. Any measures taken by TMNZ will be documented.

Decision making processes in research related areas often required expert advice. In some cases, the available pool of experts in a field can be so limited that all available experts have an association with the matter under consideration. In such instances, judgements need to be made by TMNZ which balance the benefit of having persons with expertise involved against the risks of their interests causing a bias in a process.

TMNZ may determine that some conflicts of interest are not so material that theu could affect the individual’s ability to give full and unbiased consideration to the matter at hand and should not deprive TMNZ of the individual’s expertise and knowledge. All conflicts of interest must still be disclosed to TMNZ.

Throughout TMNZ committee business, conflicts of interest will be recorded in a register and/ or minutes of meetings.

Where a conflict of interest is grounds for the individual to not be privy to the information under consideration, the individual will not take part in any decision-making processes and will absent themselves from the room when the information is being discussed.

TMNZ will note, record, and monitor the ongoing relevance of all conflicts of interest.

TMNZ committee members who fail to follow proper processes in the disclosure and management of conflicts of interest may be in breach of their fiduciary duty. This could lead to termination of appointment and may result in TMNZ seeking legal redress for breach of that duty.

TMNZ will maintain robust internal processes for managing conflicts of interest that may exist of arise for its employees.


All individuals carrying out TMNZ business are required to preserve the confidentiality outlined in this document and agree to confidentiality obligations.

Information contained in application, assessment and evaluation processes is given and received in confidence. Information must be handled and treated as confidential material and must be used only for the purposes of TMNZ business. In order to preserve confidentiality, individuals should not discuss TMNZ business with any other party at any stage, unless specifically authorised to do so.

It is unethical and unlawful for individuals to use for other purposes any information, including intellectual property, contained in proposals, evaluation material or other documentation provided to them by TMNZ. To protect confidentiality, individuals must destroy all such information provided by TMNZ once the purposes for which is was provided have been fulfilled.


When engaging with TMNZ as a committee member, reviewer, researcher or employee, the individual is responsible for reading and understanding this policy and for reviewing their current activities for conflicts of interest.

It is also the individual’s responsibility to disclose any possible conflicts of interest to TMNZ, in writing as soon as they become evident.


This policy is to be reviewed every three years, or sooner as required by the TMNZ executive.